ReportComplete - User contributions [en-gb]

OpenAI

2025-05-15T14:47:46Z

Anthony:

The AI system used by ReportComplete is 'OpenAI ChatGPT'. To use the AI you will need an account with OpenAI.

<gallery widths=550px heights=300px perrow=1>
aiprice1.png|We recommend initially adding [[AI costs|$5 of tokens]] to your OpenAI account. This should be enough for your teachers to try the AI features. We have found that when we add credit using a payment card, un-used credit expires after about one year.
</gallery>

First, open an account or sign in at https://openai.com/

'''Note:''' This account will be used for all teachers that are at your school.

<gallery widths=550px heights=300px perrow=1>
ai_keys.png|Once you have created your account/logged in, you should create a secret API key ( https://platform.openai.com/api-keys ).
</gallery>

After setting up your secret API key, you can [[AI_configuration|enter these details]] into ReportComplete and test out OpenAI...

Once configured, all your teachers will be able to have AI either [[Using AI|edit their text or generate new text]] with just a click of a button.

System Requirements

2024-12-21T11:19:09Z

Anthony:

<div style="column-count:2;-moz-column-count:2;-webkit-column-count:2">
==== Operating System ====

'''[[Downloading and Installing (Windows)|Microsoft Windows:]]'''

Microsoft Windows 10 (or above) 32-bit or 64-bit (x86/x64).

Recommended: The latest Windows version and updates installed.

'''[[Downloading and Installing (macOS)|Apple macOS:]]'''

Apple macOS Mountain Lion (or above) 64-bit (x64).

Recommended: The latest Apple macOS and updates installed.

==== Resources ====

'''Minimum:'''

512MB RAM

25MB free storage space.

1024 x 768 screen resolution.

Internet connection (Can operate temporarily with no connection).

'''Recommended:'''

2GB RAM (or more).

100MB (or more) free storage space.

1920 x 1080 (or higher) screen resolution.

</div>

'''Differences between the Windows and macOS version:'''

We have tried to make using the Windows and macOS versions as similar as possible. However, there are certain differences that you may need to be aware of if you are using a mix of both Windows and macOS computers...

* Fonts and font sizes on macOS are not the same as those on Windows, even if the font names and sizes are set the same.
* The macOS version will follow the OS Dark mode setting, the Windows version does not.
* Admin option windows may act differently on macOS than Windows (we recommend the Admin uses a Windows-based computer).
* The macOS version only runs on 64-bit versions of the macOS, the Windows version will run on both 32-bit and 64-bit versions of Windows.
* When selecting multiple pupils using Windows you use the CTRL key, on macOS you use the Command key.

Emailing reports

2024-12-19T14:12:00Z

Anthony:

__NOTOC__
ReportComplete can E-Mail reports to parents by logging into your school email SMTP server. Although this feature is '''experimental''' and E-Mail itself has some inherent security risks (see [[E-mail security]]), it has been used by many schools during the recent COVID-19 pandemic without any reported issues.

'''Sending e-mails using ReportComplete is done entirely at your own risk.'''

<gallery widths=550px heights=300px perrow=1>
email_documents1.png|1. Click the 'Admin' toolbar icon, then select 'E-Mail Documents (experimental)'.
email_documents2.png|2. Fill in the form with your server details, you may need to consult your ICT technician for some of the settings.
</gallery>

==== Settings: ====

'''Server:''' Your SMTP (outgoing) server address.

'''Encryption:''' The type (if any) of encryption, the '''Port''' will be set automatically.

'''Username:''' The username you use to log in to the SMTP server.

'''Password:''' The password you use to log in to the SMTP server (not saved for security reasons).

'''From:''' Your normal E-Mail address.

'''Subject:''' The E-Mail subject text (can contain special [[Control codes]]).

'''Body:''' The E-Mail text body (can contain special [[Control codes]]).

Once you have filled in the form, click 'Test'. This will send a test E-Mail to check your settings have been entered correctly. Settings (apart from the password) are automatically saved when you exit the window.

==== Sending: ====
You should see a list of any previously selected pupils in a list, you can toggle between selected and 'all listed' pupils. Any pupils coloured red will be skipped as they do not have an E-Mail address associated with them. Click 'Start' to start the sending process. Sending E-Mails can take a considerable amount of time (especially if 'Higher quality' is ticked), each report must be generated, converted to images, compressed, then sent. The report is converted to images to ensure its properly formatted and viewable on virtually any type of device.

==== Secured SMTP servers: ====
Some E-Mail SMTP servers need to have special settings or a custom password to allow third-party programs to access them. In this case, you would need to contact your E-Mail provider or (if you have access) alter the server options yourself to allow ReportComplete. For example, here is how you create a custom password for Gmail:

<gallery widths=550px heights=300px perrow=1>
google_email1.png|1. Go to [https://myaccount.google.com/security myaccount.google.com/security], you may need to enter your Google account E-Mail address and password. For some google accounts, this is now in [https://myaccount.google.com/apppasswords myaccount.google.com/apppasswords].
google_email2.png|2. Click the '>' symbol on 'App passwords'.
google_email3.png|3. Select 'Mail' as the type of App.
google_email4.png|4. Select 'Windows Computer' as the type of device.
google_email5.png|5. Click 'Generate' to create a special password for ReportComplete.
google_email6.png|6. Copy the password, you will need to save it somewhere as ReportComplete will not remember it (for security reasons).
google_email7.png|7. Paste the password into ReportComplete, set ''''smtp.gmail.com'''' as the E-Mail server, select '''SSL/TLS''' (the port will change to '''465'''), type in your google E-Mail address in the 'username' and 'from' fields. Click 'Test' to make sure everything is working as it should.</gallery>

==== Office365 Email ====
The SMTP AUTH protocol is used by ReportComplete for email submission (typically on TCP port 587), unfortunately, this may be blocked on your Office365 account as they normally use 'Modern Auth'. Fortunately, there is a setting for each mailbox to override this.

The per-mailbox setting to enable (or disable) SMTP AUTH is available in the Microsoft 365 admin center:
# Open the Microsoft 365 admin center and go to Users > Active users.
# Select the user, and in the flyout that appears, click Mail.
# In the Email apps section, click Manage email apps.
# Verify the Authenticated SMTP setting: unchecked = disabled, checked = enabled.
# When you're finished, click Save changes.

To verify that you've enabled or disabled SMTP AUTH for a specific mailbox, do the following steps:
# Go to Users > Active users.
# Select the user.
# Click Mail.
# Click Manage email apps.
# Verify the value of Authenticated SMTP (checked = enabled, unchecked = disabled).

GDPR

2024-12-18T17:27:51Z

Anthony:

__NOTOC__
<div style="column-count:2;-moz-column-count:2;-webkit-column-count:2">
The UK / EU General Data Protection Regulation (GDPR) replaces the existing 1995 EU Data Protection Directive (European Directive 95/46/EC), it imposes strict controls on how all organisations collect and process personal data within the UK / EU and/or the personal data of UK / EU citizens. We are constantly improving the technical and organisational security measures we have in place to protect your data and are committed to being fully compliant with GDPR and our role as a data processor.

It is our policy to keep data private, secure, and safe. We do this in several ways, including:

* Data is collected only for specific, explicit and legitimate purposes.
* Sensitive data is encoded whilst on and before it leaves your computer.
* Data is also further encrypted with AES-256 encryption locally and/or with us (optionally turned off).
* Passwords are stored with us as one-way salted hashes.
* SSL technology is used to ensure data is private during communication.
* Data is retained only for as long as necessary.
* Regular backups are made in-case we ever need to recover data.
* Personal data can be exported in a machine-readable format.

===Why data may sometimes be sent outside of the UK / EU or outside the Privacy Shield and why encryption is optional:===
A small percentage of our customers are not within the UK / EU or the Privacy Shield, in that unusual case we will have to send data outside of the UK / EU or Privacy Shield to those specific customers - this is so they can edit their reports. The customers in some of those countries may also not legally be allowed to encrypt data, for that reason we have the option to turn off either local and/or server encryption for their data. The default for these settings is 'local off, server on'. In any event, data is also encoded and not stored in plain text. The settings for encryption are in Admin>School Details. The reason we recommend local encryption off is so that if you have a local hard drive fault then recovery software will have a better chance of working.

===Where is data stored?===
We use DreamHost to store data. DreamHost has included the Model Clauses in its Data Processing Addendum which is legally sufficient for meeting the GDPR's requirements for exporting data to a non-EU country in lieu of Privacy Shield: https://www.dreamhost.com/legal/customer-data-processing-addendum/ (Please see Section 6 and Schedule B.)

===What is the Privacy Shield:===
The EU and UK data adequacy finding states that data transfers are covered by the EU-US / UK-US Privacy Shield framework. The Privacy Shield places requirements on US companies certified by the scheme to protect personal data and provides for redress mechanisms for individuals. US Government departments such as the Department of Commerce oversee certification under the scheme. The privacy shield allows us to use servers that make our service more cost-effective.
Our website and data storage is managed on servers run by Raging Wire: https://www.privacyshield.gov/participant?id=a2zt0000000TVX5AAO (USA, East Coast)
Our general e-mail is managed on servers run by Flexential Corp: https://www.privacyshield.gov/participant?id=a2zt0000000GnYlAAK (USA, West Coast)

===Why we would sometimes provide third parties with your information:===
An example of an abnormal condition that could arise would be if we were asked by a school to directly interface with a third-party support team that the school uses or if we were forced to provide information to a third party if we are requested by the police/court - e.g. for a set of past school reports for a particular pupil.

===Who has access to your information:===
Only a few select staff have access to the school licence name and password - our admin system checks their IP address as well as their password and will prevent logging in if incorrect. All our staff are DBS (Disclosure and Barring Service) checked. All passwords are stored using a one-way salted hash code - that is why we can't recover teacher passwords, just replace them. Our server checks IP addresses for direct data access and only allows specific IP addresses to directly log into the database, everything else must through our web API which requires the username and password to gain access. Our web API does not use cookies or sessions to prevent things like cookie hijacking and session fixation attacks. Full backups are made daily between 2 am and 3 am to a secure machine in a different location to the main server.

Data is backup up on average once per 24 hours and is stored on a secure server managed by Deluxe Pixel Limited in Preston, United Kingdom.

Website logs are encrypted and deleted after 72 hours.
</div>
===Our registration with the ICO:===
The enforcement of the GDPR is overseen by the United Kingdom’s supervisory authority, the Information Commissioner’s Office (ICO). It ensures that everyone is playing by the rules and that the rights of data subjects - the people whose data is being processed - are correctly protected.

We are registered with the Information Commissioner's Office in the UK (ID: [https://ico.org.uk/ESDWebPages/Entry/ZA551060 ZA551060]). You can download a copy of our certificate [https://deluxepixel.com/downloads/pdf/ico.pdf here].

===Your school contact:===
[[file:gdpr.png|thumb|right|Specify your data protection contact]]
Under the GDPR, those collecting or processing data at 'large scale', collecting or processing certain types of sensitive data, or who is a 'public authority or body' may need to designate a Data Protection Officer (DPO) and/or a UK / EU representative. This is the person who we would normally contact regarding data protection.

Administrators will see a screen similar to this if we do not know who to contact regarding data protection.

Within the program, administrators will also see a GDPR option in the Administrator menu that shows who and when you informed us who your data protection contact is.

Administrators also have the option of [[GDPR backups|backing up]] all the school data to a machine-readable file.

If you ever want to contact us about GDPR, data protection or to find out more about how we process your data, please feel free to drop an email to our [mailto:dpo@reportcomplete.com?subject=GDPR Data Protection Officer (DPO)] and they will get back to you as soon as possible.

AI Copy

2024-03-25T18:52:52Z

Anthony: Created page with "<gallery widths=550px heights=300px perrow=1> ai_copy.png </gallery> Use the 'Action' menu to select what AI should do with your original text. Click 'Perform action' to have..."

<gallery widths=550px heights=300px perrow=1>
ai_copy.png
</gallery>
Use the 'Action' menu to select what AI should do with your original text. Click 'Perform action' to have AI process your request, the result will be displayed in the 'Result' window. You can experiment with various actions. When done, click the 'Paste' button to copy the text over your original text.

AI Actions

2024-03-25T18:50:55Z

Anthony: Created page with "<gallery widths=550px heights=300px perrow=1> ai_actions.png </gallery> You can edit the existing and/or create new actions for your teachers to use. Pressing 'Defaults' will..."

<gallery widths=550px heights=300px perrow=1>
ai_actions.png
</gallery>
You can edit the existing and/or create new actions for your teachers to use. Pressing 'Defaults' will reset to the standard actions we originally provided.

OpenAI

2024-03-25T18:19:19Z

Anthony:

The AI system used by ReportComplete is 'OpenAI ChatGPT'. To use the AI you will need an account with OpenAI.

<gallery widths=550px heights=300px perrow=1>
aiprice1.png|Your account will come usually with [[AI costs|$5 of tokens]] which will expire after 3 months. This should be enough for your teachers to try the AI features. We have found that when we add credit using a payment card, un-used credit expires after about one year.
</gallery>

First, open an account or sign in at https://openai.com/

'''Note:''' This account will be used for all teachers that are at your school.

<gallery widths=550px heights=300px perrow=1>
ai_keys.png|Once you have created your account/logged in, you should create a secret API key ( https://platform.openai.com/api-keys ).
</gallery>

After setting up your secret API key, you can [[AI_configuration|enter these details]] into ReportComplete and test out OpenAI...

Once configured, all your teachers will be able to have AI either [[Using AI|edit their text or generate new text]] with just a click of a button.

OpenAI

2023-12-28T19:25:10Z

Anthony:

The AI system used by ReportComplete is 'OpenAI ChatGPT'. To use the AI you will need an account with OpenAI.

<gallery widths=550px heights=300px perrow=1>
aiprice1.png|Your account will come usually with [[AI costs|$5 of tokens]] which will expire after 3 months. This should be enough for your teachers to try the AI features.
</gallery>

First, open an account or sign in at https://openai.com/

'''Note:''' This account will be used for all teachers that are at your school.

<gallery widths=550px heights=300px perrow=1>
ai_keys.png|Once you have created your account/logged in, you should create a secret API key ( https://platform.openai.com/api-keys ).
</gallery>

After setting up your secret API key, you can [[AI_configuration|enter these details]] into ReportComplete and test out OpenAI...

Once configured, all your teachers will be able to have AI either [[Using AI|edit their text or generate new text]] with just a click of a button.

Using GroupWriter

2023-12-28T19:03:48Z

Anthony:

GroupWriter is one of the most popular features in ReportComplete. It allows you to add a comment or generic block of text to a selected set of pupils.
<gallery widths=550px heights=300px perrow=1>
groupwriter_1.png|1. Click the GroupWriter icon.
groupwriter_2.png|2. The top half of the screen will change to GroupWriter mode.
groupwriter_3.png|3. Clicking a pupil will either select or deselect them. The green pupils are selected, the blue pupil is the person you should write about in GroupWriter, e.g. keep the forename and gender-specific to them.
groupwriter_4.png|4. Once you have finished writing just click the bottom 'Add' button and the text will be copied into all the pupils selected in the pupil list. The text copied for each pupil will have their correct name and gender. GroupWriter will then be exited.
groupwriter_4b.png|5. Alternatively, if you would like AI to slightly change the text for each pupil, click the 'Add using AI' button and the text will be slightly altered as it is copied. GroupWriter will then be exited.
groupwriter_5.png|6. You can create saved groups of pupils by clicking the top add button.
groupwriter_6.png|7. You will see the new group button at the top of GroupWriter. Any pupils selected whilst that button is highlighted will automatically be saved to that group, if you deselect a pupil then they will be removed from that group. If you want to delete the saved group, then just click the 'Delete' button.
</gallery>

Using GroupWriter

2023-12-28T19:03:03Z

Anthony:

GroupWriter is one of the most popular features in ReportComplete. It allows you to add a comment or generic block of text to a selected set of pupils.
<gallery widths=550px heights=300px perrow=1>
groupwriter_1.png|1. Click the GroupWriter icon.
groupwriter_2.png|2. The top half of the screen will change to GroupWriter mode.
groupwriter_3.png|3. Clicking a pupil will either select or deselect them. The green pupils are selected, the blue pupil is the person you should write about in GroupWriter, e.g. keep the forename and gender-specific to them.
groupwriter_4.png|4. Once you have finished writing just click the bottom 'Add' button and the text will be copied into all the pupils selected in the pupil list. The text copied for each pupil will have their correct name and gender. GroupWriter will then be exited.
groupwriter_4b.png|5. Alternatively, if you would like each AI to slightly change the text for each pupil, click the 'Add using AI' button and the text will be slightly altered as it is copied. GroupWriter will then be exited.
groupwriter_5.png|6. You can create saved groups of pupils by clicking the top add button.
groupwriter_6.png|7. You will see the new group button at the top of GroupWriter. Any pupils selected whilst that button is highlighted will automatically be saved to that group, if you deselect a pupil then they will be removed from that group. If you want to delete the saved group, then just click the 'Delete' button.
</gallery>

File:Groupwriter 4b.png

2023-12-28T19:00:16Z

Anthony:

OpenAI

2023-12-28T18:52:06Z

Anthony:

AI configuration

2023-12-28T18:51:20Z

Anthony:

First, you will need to log in or open an account, and create a secret key with [[OpenAI]],

<gallery widths=550px heights=300px perrow=1>
ai_config.png|The admin menu can be used to setup your OpenAI Org-ID and Secret key.
</gallery>

# Click the Admin icon
# Select 'OpenAI settings', a window will appear
# Enter your organisation id (click the 'Find' button to help find this information).
# Enter your secret key (this is found on the OpenAI website 'API keys' page.
# To test, first select an 'Action'.
# Click 'Perform action' to start the test.
# You can make custom actions for your school by clicking the 'Actions' button.
# Click 'Ok' to save the settings.

AI configuration

2023-12-28T18:49:27Z

Anthony:

<gallery widths=550px heights=300px perrow=1>
ai_config.png|The admin menu can be used to setup your OpenAI Org-ID and Secret key.
</gallery>

# Click the Admin icon
# Select 'OpenAI settings', a window will appear
# Enter your organisation id (click the 'Find' button to help find this information).
# Enter your secret key (this is found on the OpenAI website 'API keys' page.
# To test, first select an 'Action'.
# Click 'Perform action' to start the test.
# You can make custom actions for your school by clicking the 'Actions' button.
# Click 'Ok' to save the settings.

OpenAI

2023-12-28T18:48:13Z

Anthony:

The AI system used by ReportComplete is 'OpenAI ChatGPT'. To use the AI you will need an account with OpenAI.

<gallery widths=550px heights=300px perrow=1>
aiprice1.png|Your account will come usually with [[AI costs|$5 of tokens]] which will expire after 3 months. This should be enough for your teachers to try the AI features.
</gallery>

First, open an account or sign in at https://openai.com/

'''Note:''' This account will be used for all teachers that are at your school.

<gallery widths=550px heights=300px perrow=1>
ai_keys.png|Once you have created your account/logged in, you should create a secret API key ( https://platform.openai.com/api-keys ).
</gallery>

After setting up your secret API key, you can enter these details into ReportComplete and test out OpenAI...

<gallery widths=550px heights=300px perrow=1>
ai_config.png|The admin menu can be used to setup your OpenAI Org-ID and Secret key.
</gallery>

# Click the Admin icon
# Select 'OpenAI settings', a window will appear
# Enter your organisation id (click the 'Find' button to help find this information).
# Enter your secret key (this is found on the OpenAI website 'API keys' page.
# To test, first select an 'Action'.
# Click 'Perform action' to start the test.
# You can make custom actions for your school by clicking the 'Actions' button.
# Click 'Ok' to save the settings.

File:Ai actions.png

2023-12-28T18:44:09Z

Anthony:

File:Ai copy.png

2023-12-28T18:36:31Z

Anthony:

Using AI

2023-12-28T18:34:20Z

Anthony:

'''AI can be used to alter existing text or generate new text.'''
<gallery widths=550px heights=300px perrow=1>
ai_usage1.png|1. The AI icon is on the far right of each subject text.
ai_usage2.png|2. If you have already written a paragraph, click the icon to have AI edit your existing text.
ai_usage3.png|2. If you have not written any text, click the icon to have AI generate some text for you.
</gallery>

File:Ai usage3.png

2023-12-28T18:33:24Z

Anthony:

File:Ai usage2.png

2023-12-28T18:33:06Z

Anthony:

File:Ai usage1.png

2023-12-28T18:32:35Z

Anthony:

Using AI

2023-12-28T18:32:19Z

Anthony: Created page with "'''Red text for possible spelling mistakes:''' <gallery widths=550px heights=300px perrow=1> ai_usage1.png|1. The AI icon is on the far..."

'''Red text for possible spelling mistakes:'''
<gallery widths=550px heights=300px perrow=1>
ai_usage1.png|1. The AI icon is on the far right of each subject text.
ai_usage2.png|2. If you have already written a paragraph, click the icon to have AI edit your existing text.
ai_usage3.png|2. If you have not written any text, click the icon to have AI generate some text for you.
</gallery>

Welcome!

2023-12-28T18:28:20Z

Anthony:

__NOTOC__
Welcome to the [https://reportcomplete.com/about ReportComplete] help system.

Here you will find various guides and resources to help you use ReportComplete.

{|-
| style="width: 30%;vertical-align: top;"|

=== {{#fad:play}} Quickstart ===
[[System Requirements]] 
[[Before you start]]* 
[[Downloading and Installing (Windows)]] 
[[Downloading and Installing (macOS)]] 
[https://reportcomplete.com/problem Problem downloading?] 
[[Getting started]] 
[[Run Menu|The Run Menu]] 

[[Demonstration mode]] 

===== At the login window =====
[[Login options]] 
[[Working offline]] 
[[Proxy settings]] 
[[Server connection modes]] 
[[Troubleshooting]] 

===== Alternative install types =====
[[Memory sticks and cloud use]] 
[[Using on a network drive]] 
[[Folder mode]] 
[[Laptop (override) mode]] 

===== Single user licence =====
[[Entering your voucher code]] 
[[Adding a jobshare teacher]] 

=== {{#fad:link}} Useful links ===
[https://reportcomplete.com/support Support information] 
[https://reportcomplete.com/contact Contact us] 
[https://status.reportcomplete.com Current server status] 

[https://reportcomplete.com/trial Free trial] 
[https://reportcomplete.com/schools Purchase a school licence] 
[https://reportcomplete.com/individuals Purchase a single user licence] 
[https://reportcomplete.com/download Download] 
[https://reportcomplete.com/news Recent changes] 

===== More... =====
[https://reportcomplete.com/beta Beta version (if available)] 
[https://reportcomplete.com/web Experimental Web App] 

[https://reportcomplete.com/newsletter Updates newsletter] 

[https://reportcomplete.com/referral Referrals] 
[https://reportcomplete.com/lancashire Lancashire offer] 
[https://reportcomplete.com/competition Competition] 

[https://www.facebook.com/ReportComplete/ Our Facebook page] 
[https://twitter.com/reportcomplete Follow us on Twitter] 

| style="width: 30%;vertical-align: top;"|

=== {{#fad:books}} User guide ===
[[The pupil list]] 
[[The text editor]] 
[[The built-in statements]] 

===== General editing =====
[[Red, green and blue words]] 
[[Copy and paste using PasteAI]] 




[[Using word count]] 
[[Using AI]] 

===== Editing functions =====
[[Using GroupWriter]] 

[[Using the Pupil Manager]] 
[[Viewing past reports]] 


===== Advanced editing =====



[[Entering attendance information]] 
[[Control codes]] 



===== Comment banks =====
[[Favourite comments]] 









===== Security & backups =====
[[Multiple backup systems]] 
[[GDPR|GDPR information]] 
[[E-mail security]] 
[[Backing up to PDF]]



| style="width: 30%;vertical-align: top;"|

=== {{#fad:key}} Administration ===

[[Reporting during challenging times]] 

[[AI configuration]] 

===== The normal administration cycle =====
[[How to create a CSV file (SIMS)]] 
[[How to create a CSV file (Arbor)]] 
[[Adding attendance information]] 
[[Emailing reports]] 
[[At the end of the school year]] 
[[GDPR backups]] 
[[Starting a new year]] 

===== Want us to do the setup?* =====
[[Submit new School details]] 
[[Update existing school details]] 

===== General =====




[[Adding portraits]] 

===== Subjects =====

[[Adding a new subject]] 




===== Layouts =====
[[What should a school report include?]] 








===== Teachers =====
[[Adding, editing and removing teachers]] 
[[Changing a teachers password]] 
[[Changing teacher access and viewing rights]] 
[[Adding a teacher signature]] 







|}

Items marked with * refer to the School licence only, not to the single-user licence.

Rate us on Trustpilot: [https://www.trustpilot.com/evaluate/deluxepixel.com Trustpilot.com]

AI configuration

2023-12-28T18:21:15Z

Anthony:

The AI system used by ReportComplete is 'OpenAI ChatGPT'. To use the AI you will need an account with OpenAI.

<gallery widths=550px heights=300px perrow=1>
aiprice1.png|Your account will come usually with [[AI costs|$5 of tokens]] which will expire after 3 months. This should be enough for your teachers to try the AI features.
</gallery>

First, open an account or sign in at https://openai.com/

'''Note:''' This account will be used for all teachers that are at your school.

<gallery widths=550px heights=300px perrow=1>
ai_keys.png|Once you have created your account/logged in, you should create a secret API key ( https://platform.openai.com/api-keys ).
</gallery>

After setting up your secret API key, you can enter these details into ReportComplete and test out OpenAI...

<gallery widths=550px heights=300px perrow=1>
ai_config.png|The admin menu can be used to setup your OpenAI Org-ID and Secret key.
</gallery>

# Click the Admin icon
# Select 'OpenAI settings', a window will appear
# Enter your organisation id (click the 'Find' button to help find this information).
# Enter your secret key (this is found on the OpenAI website 'API keys' page.
# To test, first select an 'Action'.
# Click 'Perform action' to start the test.
# You can make custom actions for your school by clicking the 'Actions' button.
# Click 'Ok' to save the settings.

File:Ai keys.png

2023-12-28T18:18:10Z

Anthony:

AI configuration

2023-12-28T18:17:50Z

Anthony:

The AI system used by ReportComplete is 'OpenAI ChatGPT'. To use the AI you will need an account with OpenAI.

<gallery widths=550px heights=300px perrow=1>
aiprice1.png|Your account will come usually with [[AI costs|$5 of tokens]] which will expire after 3 months. This should be enough for your teachers to try the AI features.
</gallery>

First, open an account or sign in at https://openai.com/

'''Note:''' This account will be used for all teachers that are at your school.

<gallery widths=550px heights=300px perrow=1>
ai_config.png|The admin menu can be used to setup your OpenAI Org-ID and Secret key.
</gallery>

# Click the Admin icon
# Select 'OpenAI settings', a window will appear
# Enter your organisation id (click the 'Find' button to help find this information).
# Enter your secret key (this is found on the OpenAI website 'API keys' page.
# To test, first select an 'Action'.
# Click 'Perform action' to start the test.
# You can make custom actions for your school by clicking the 'Actions' button.
# Click 'Ok' to save the settings.

AI configuration

2023-12-28T18:08:59Z

Anthony:

AI configuration

2023-12-28T18:08:39Z

Anthony:

AI configuration

2023-12-28T18:08:20Z

Anthony:

AI configuration

2023-12-28T18:07:50Z

Anthony:

AI configuration

2023-12-28T18:02:51Z

Anthony:

File:Ai config.png

2023-12-28T18:01:22Z

Anthony:

AI configuration

2023-12-28T18:00:47Z

Anthony:

OpenAI

2023-12-28T15:11:00Z

Anthony: Created page with "Main open AI help"

Main open AI help

AI configuration

2023-07-10T06:58:50Z

Anthony:

The AI system used by ReportComplete is 'OpenAI ChatGPT 4'. In order to use the AI you will need an account with OpenAI.

<gallery widths=550px heights=300px perrow=1>
aiprice1.png|Your account will come with [[AI costs|$5 of tokens]] which will expire after 3 months. This should be enough for your teachers to try the AI features.
</gallery>

File:Aisetup10.png

2023-07-09T21:30:03Z

Anthony:

File:Aisetup9.png

2023-07-09T21:29:52Z

Anthony:

File:Aisetup8.png

2023-07-09T21:29:40Z

Anthony:

File:Aisetup7.png

2023-07-09T21:29:25Z

Anthony:

File:Aisetup6.png

2023-07-09T21:29:07Z

Anthony:

File:Aisetup5.png

2023-07-09T21:28:55Z

Anthony:

File:Aisetup4.png

2023-07-09T21:28:40Z

Anthony:

File:Aisetup3.png

2023-07-09T21:28:18Z

Anthony:

File:Aisetup2.png

2023-07-09T21:28:07Z

Anthony:

File:Aisetup1.png

2023-07-09T21:27:39Z

Anthony:

AI configuration

2023-07-09T21:26:38Z

Anthony:

The AI system used by ReportCompleete is 'OpenAI ChatGPT 4'. In order to use the AI you will need an account with OpenAI.

<gallery widths=550px heights=300px perrow=1>
aiprice1.png|Your account will come with [[AI costs|$5 of tokens]] which will expire after 3 months. This should be enough for your teachers to try the AI features.
</gallery>

AI costs

2023-07-09T21:24:51Z

Anthony:

The OpenAI token system is pay as you go, you can set hard limits as to how much you can spend per month.

<gallery widths=550px heights=300px perrow=1>
aiprice3.png|You can set usage limits to restrict spending.
</gallery>

In the OpenAI settings you can set usage limits. The maximum you could spend in any event is limited by 'The approved usage limit'. We set our limit to $15 per month, with a notification warning if we went past $10. This is not $15 per month, rather a maximum of $15 in a month, the actual charge being much lower, in our case only $1.23.

<gallery widths=550px heights=300px perrow=1>
aiprice2.png|During testing in July we used less than $2 credit.
</gallery>

Full details about costs can be found on the OpenAI website: https://openai.com/pricing

AI costs

2023-07-09T21:20:22Z

Anthony:

The OpenAI token system is pay as you go, you can set hard limits as to how much you can spend per month.

<gallery widths=550px heights=300px perrow=1>
aiprice2.png|During testing in July we used less than $2 credit.
</gallery>

<gallery widths=550px heights=300px perrow=1>
aiprice3.png|During testing in July we used less than $2 credit.
</gallery>

Full details about costs can be found on the OpenAI website: https://openai.com/pricing

AI costs

2023-07-09T21:19:06Z

Anthony:

AI costs

2023-07-09T21:16:51Z

Anthony: Created page with " The OpenAI credit system is pay as you go, you can set hard limits as to how much you can spend per month. <gallery widths=550px heights=300px perrow=1> aiprice2.png|Durin..."

The OpenAI credit system is pay as you go, you can set hard limits as to how much you can spend per month.

<gallery widths=550px heights=300px perrow=1>
aiprice2.png|During testing in July we used less than $2 credit.
</gallery>